How to create an email? Step by step guide

Such is the importance that this means of communication has acquired that you can hardly find in the world someone who does not have an email address.

It is that with it it is possible to communicate with family, friends and work relationships in the simplest way.

If you want to know more, keep reading the post that has no waste!

What you will find here: How to create an email, emails with your own domain, tips for email and much more!

At present there are many  companies that are dedicated to the e-mail service , the most important being, by characteristics and presence,  Google with its Gmail, Yahoo with Yahoo Mail and Microsoft with Outlook.

Any of these services is excellent, and it is only a matter of the user trying them to find the one that best suits their needs.

But this is not always such an easy task, especially with beginners. That is why in this article we will start with the simplest and most basic aspect:  how to create and send an email  with these three services.

Why is email so important?

Email is one of the most widely used digital tools that makes use of the internet around the world. So much so that today there is hardly anyone on the planet who does not have an  email account.

This mass use of electronic mail, in principle came to replace the traditional mail where we sent handwritten letters.

However, it has even caused your email account to be considered today as one of the pillars of your personal information . In a similar way even to the role that the physical address of your house occupies.

The email accounts are something that today can not do without. Whether you use it for personal reasons, such as to keep in touch with friends or family, or you use it for work.

With this in mind, from this point we begin with this  detailed tutorial for sending an email. In the event that you do not have a Google, Outlook or Yahoo! We will also teach you how to obtain them.

We will also teach you how to obtain an email address with your own domain.

Create a new email

From this point, you will know everything you need to  start creating a message and using email.  This includes some guidelines regarding safety and productivity.

Before you start getting into the fantastic world of email, you should first know some basic rules. These will allow you to move safely and comfortably.

Currently, most email providers allow you to  use the same user account to access all the services  that the company offers.

Such is the case with Microsoft, Yahoo and Gmail. These companies provide the opportunity to use, for example, Maps and Chrome in the case of Google,  OneDrive and Outlook in the case of Microsoft. In the case of Yahoo, Mail and the other services of the company.

In other words, opening an account with one of these providers will also allow you to  authenticate with other services offered by the company. This means that you will not have to get an account for each of them separately.

It is also important to know that when obtaining an email account in any of these companies, you need to complete some information. These will be useful in specific cases such as the loss or forgetting of the password and avoid the theft of your account.

Although it may seem at this point that it is not necessary to provide this type of information, later it may be your only salvation in case something happens.

It should be noted that not all services use the same method for creating an account.

Precautions when you are about to create an email

Along with the basic learning of how to make an email and how to send and receive emails, you also have to learn something else. At first it will seem a bit heavy, but have no doubts that they will be more than useful for the future.

There are more than 4.030 million email addresses in the world. This as you can imagine is the best breeding ground for cybercriminals and scammers.

That is why learning proper email security measures is just as important as knowing how to send or receive emails. (appointment)

Once you start sending and receiving emails , you will realize that there are thousands of traps ready to get information from you or whatever they can. This is where you can put into practice what you learn in the next few paragraphs.

For this, in this part of the post, you will find the best tips to learn how to stay safe while learning the secrets of email. Here you will learn to identify as an expert the threats that may stalk you while using email.

At this point it is necessary to emphasize the importance of this, since it is best to begin to know what you can run into as soon as you begin to understand how to create an email.

Let’s get started!

The first thing we have to learn is to differentiate the main email threats:

• Spam: The so-called spam is one of the most popular types of email. While it is not an illegal activity in and of itself, it can be very annoying. It basically consists of email with advertising that we have not requested.
• Hoaxes: Also called chain mail, this type of email consists of sending messages to multiple recipients with fake news or prayers. In these emails, you are asked to forward said email to all your contacts, usually with the aim of keeping a promise. These are considered as a big waste of money, due to the overload on the email servers.
• Phishing: Basically, the Phishing technique consists of stealing sensitive information such as credit card numbers or bank details. This is obviously carried out by deception, the main way being to impersonate banks or companies that you trust.

Do you want to know more about Phishing? What is Phishing? Types, protections and more! 

• Emails with malicious attachments : This is a practice that takes place from the very beginning of email. It is so common that most users have received this type of email at some point in their life. It basically consists of an email that urges us to open the attached file, which of course may contain some type of virus. Worst of all, they often seem to come from known contacts, and they can be very dangerous.

It should be noted at this point that the best defense you have against all these threats is common sense, and of course a good antivirus on your computer.

Tricks to create an email safely

Speaking of common sense, this has a lot to do with your email security . That is why there are certain tricks, very useful when you learn to create an email.

Use multiple email accounts

The first thing you have to do is get multiple emails .

This is very useful to be able to separate the different tasks. And also in case of security problems, you will not lose absolutely all email messages.

For this reason, it is recommended to have as many accounts as you have activities. A common scheme, which many users use is:

• Have an email account for personal use.
• Have an email account one for work.
• Have an email account for subscriptions and news.

In the case of the email account for personal use, this will be used to keep in touch with your friends and family.

In the case of the account for work use, you should only use it for these uses.

As for the third account, this one you will use to subscribe to newsletters and various services that are not essential.

This last account is more important than you think, as you will use it for many types of services.

Being an account for this type of activity, it is likely that you will receive a lot of spam and suspicious emails. And if you make a mistake, and your username and password fall into the wrong hands, and you use this account for everything, it can be a disaster.

Another way to take care of the security of your messages through email is not to send or receive important information for duly insured services.

In fact, if the information is very sensitive, try to communicate it in a more secure way. Especially because of the prying eyes.

Also, do not provide important information in a link or form that you find in emails sent by banks or financial entities. No matter how much you operate with them. Instead, if necessary, you access the service’s website.

Not clicking on the link in an email prevents you most of the time from entering a forged page.

It is also super important that you know if your service provider uses the SMTP mail protocols for sending and POP3 / IMAP for receiving, which are very secure.

Currently all the best mail services such as Gmail, Hotmail or Yahoo use this type of security.

Use blind copy (BCC)

Many users send emails to multiple recipients without any security using the “CC” option. In this type of delivery, anyone can know the other recipients of the message, which can endanger their security.

So when you send an email to multiple users, be sure to use the “BCC” option. This ensures that no one can see the other recipients of the sent email.

This ensures that spammers , users who are dedicated to capturing this type of activity, obtain the email addresses of all your contacts to send them spam.

When this happens, it can infect the inbox, and hence the address book, of one of your contacts, and he will start spamming all his contacts in turn.

Imagine the chain of spam that can be put together with a single contact!

Encrypt emails

Although it seems a bit of a stretch, if you are going to use your email account to send sensitive information, encrypting your messages may be a good idea.

In this sense, if you consider that the information is very private, no matter how much security you implement, it always comes in handy. You never know when someone might be spying on you.

That is why encrypting your emails can be an excellent security measure.

It is a bit more cumbersome, but you will have one more layer of peace of mind, since no matter how much they can access your account, they will not be able to see the content of the messages.

In order to encrypt the messages, you must go to the instructions of your email client to find the appropriate way. At this point you must bear in mind that you will need a digital certificate.

Do you want to know more about keys and encryption? What is Cryptography?

Do not forward emails if it is not very necessary 

One of the main sources that spammers feed on is email forwards.

Many times, forwarding an email can be very convenient and fast, but it can be detrimental to the safety of you and your contacts.

The problem starts when an email is forwarded. This is because all recipients of the message are automatically added to the body of the message. With each forwarding, the list of recipients grows.

In the event that such an email falls into the hands of a spammer, it will get many email addresses instantly. Which you can use to send your spam.

In the same vein, you must be careful when answering an email message. Most email clients make a choice to reply only to the sender.

However, it may be the case that you mistakenly select the option “Answer all” or similar.

This will include all those contacts that were in the original email. Obviously, this can get you a lot of trouble.

Keep your antivirus updated

Lastly, the most important thing of all is to keep your antivirus software as up-to-date as possible . This will help you both to create an email and to receive it.

For this reason, you must configure your antivirus so that it also analyzes all the email traffic you have .

Always remember that antivirus is one of the most important tools to keep you safe from threats.

Do you want to know more about email and viruses? Types of Antivirus 

What do you need to create an email? 

The first thing is to enter a cell phone number, an important requirement to recover your account password in case of  loss or theft of the password .

This is to prevent anyone who accesses your computer from easily recovering your password and hijacking your account.

So not to  be afraid and enter the cell phone number,  since it is a very important security measure!

The second requirement that almost all companies ask for is an  alternate email. This will also be used to prevent the hijacking of the email account by stealing the password.

This mechanism is put into practice every time you request a password recovery for your account. At this point, the information necessary for the recovery of your lost account is sent to this alternate email.

If you do not complete this step, in case of problems it will be practically impossible to  recover an email account.

The third necessary requirement is the so-called  “Secret Question”. This method requires that anyone who wants to steal your account must know the answer to a question previously registered and known only to you.

Implementing this system is really simple, it is only necessary to select one of the questions that the system offers us to answer.

It seems like a pretty simple methodology, but it is a very nice bonus.

It is also necessary to clarify that these services are all online. That is, they work in the cloud and therefore are completely independent of the web browser or operating system used, for example Linux, iOS or Windows.

It is also possible to install them on any mobile device, regardless of brand, model or operating system that equips it, such as Android, iOS or Windows Phone.

Now that you know the requirements to be able to create your own email account,  you can move to the next level.

That is to say, create this email account in Google, Microsoft or Yahoo.

How to create an Outlook email (Hotmail)

It seems that the webmail market is dominated by the omnipresence of Google and its Gmail. But the truth is that you can still count on other mail services such as Hotmail and Yahoo!

The first of those mentioned is the best alternative if for some reason you don’t like Google services.

Outlook, still known as Hotmail for some of your accounts, is currently  one of the best webmails in the world.

This is because in addition to offering many very good tools for email management, it is one of Microsoft’s key services.

This of course offers multiple advantages such as integration with Windows.

That is why from this point on you will learn everything you need to start using Hotmail and get the best out of the service.

Hotmail, now called Outlook,  is a  pioneering free web-based email service  owned by Microsoft. It has its origins in the second half of the 90’s, and today it is one of the most used services of its kind in the world.

As a curious fact, we can highlight that the idea of ​​calling the email service as “Hotmail” arose already in its beginnings.

This was due to the need of the creators to include as a pun the acronym HTML in the name of the final development, that is HoTMaiL.

By using Outlook you will have at your disposal an interesting number of options to  manage and use email.

For this, it has an excellent integration with the main social networks, including Facebook, as well as integration with OneDrive and Windows.

This allows you to store attachments and manage your mail directly without the need for third-party services.

It also offers news reception and the possibility of  receiving emails from other accounts  you have in other services such as Gmail or Yahoo!

Other features that Outlook offers  is the management of mail folders,  with which you will be able to keep all your e-mail always in good order.

You can also  manage Office documents such as Word or Excel. All this in an intuitive and very simple way and through a minimalist interface, the best way for an inexperienced user.

Fortunately, creating an Outlook email, or Hotmail,  whatever you want to call it, is really very easy, and only requires a few steps, which are the following:

 Step 1: Open the browser

Open your favorite browser and  click on this link,  which will take you directly to the Microsoft page. In it you can create an Outlook email.

Step 2: Fill in your data 

There, the system will present you with a form that you will have to fill out with your data such as username, password, alternative email address and others.

Step 3: Create your account 

Once you complete the form, press the  “Create account” button. IF everything went well,  you will have already created your Outlook,  and it is time to start using it.

In the case of having a problem with the name of the Outlook account, which may already be in use, there is a simple solution. This is to change it to  “Outlook”,  or  “Outlook”  and the prefix that corresponds to your country.

How to create a Gmail email 

In the vast universe of options that you have available to  create your own email account,  you can find the most diverse free services.

One of the most popular is Gmail, Google’s email service.

And why is it the most popular service?

Well, the reasons are multiple, but mainly we can say that it is a reliable, stable service that provides you with a wide range of tools.

The first thing you should know about Gmail is that it is a free service provided by the Google company.

Basically when you create an account for Gmail this service allows you to send and receive email through the internet at no cost.

Gmail offers great advantages compared to the other email services that exist today. Examples of this is that it offers the ability to store several gigabytes of email data.

This allows you to get rid of the worry that our mailbox will be saturated when receiving many emails, since the available storage is significant.

Another feature of Gmail is that it gives you the ability to remain inactive for nine months without deleting your email account.

This is very interesting, as most other services require you to log into your account at least once every 30 days to keep it active.

Another aspect of Gmail, and this is perhaps the most relevant, is that the service has one of the best platforms to detect the entry of spam.

Thanks to this, all  junk mail that reaches our mailbox is filtered  and sent directly to the spam section.

In addition to all this, after creating a Gmail account  you can have access to other Google products. These include YouTube, Google Drive and all the other services of the company.

These and others are the fundamental reasons why most users today choose to  use the Gmail account service as email.

In addition to the above, one of the features that has made the Gmail service hugely popular is how easy it is to use.

This ultimately allows  anyone to create a Gmail account  and use it without problems.

Gmail has a series of tools that all users, even the least experienced, can use and take advantage of.

It also has a really simple interface to use, whether you use the service through the web browser or the application available mainly for cell phones.

This has made  Gmail not only one of the most preferred email services by users around the world for personal use.

The same is true at the corporate and workplace level, where he is appreciated for his ability to work with huge workflows.

Due to the ease of  creating a Gmail account,  if you still don’t have an email, we recommend you opt for this alternative.

The procedure to create a Gmail account is really simple. In just a few minutes you will be able to start enjoying the advantages it offers you.

For this, below  we will tell you the step by step to create a Gmail account.

Step 1: Open the browser 

The first thing you should do is open the web browser on your computer and go to the Gmail website,  at this link .

Step 2: Start creating your account 

On the next page you must click on the  “Create account” button.

Step 3: Write your details

Next, a screen will appear where a form is displayed which you must complete with your full name, gender, date of birth and others. There you will also be asked to create a username and choose a password.

At this point, create a good password with letters and numbers. But also, it should be easy to remember. It will help you keep your account secure.

It should be noted that  your username will be the one that will become your Gmail email address , so we must be very specific when choosing it.

The same must be taken into account when choosing a password, which must be above all secure, that as we mentioned it must include numbers and symbols, as well as letters.

It is important to note that when choosing a username , if it is not available, the Gmail system will show you different options. This will allow you to select a similar option, or you can try a different name.

As you complete the form, you will see that there is some information that is optional, that is, it is not necessary for you to complete it.

However, you must remember to indicate an associated phone number,  as this is a fundamental part of security.

This is because it is a valid communication channel in case you forget the password to access Gmail. To that cell phone number, the Google service will be able to send you a text message to access it.

Step 4: When completing the form 

Once you have completed the form, you must click on the  “Next step” button,  which is at the end of said form.

Step 5 Accept the terms of use 

The next thing will be to accept the conditions of use, so you must click on the “I accept” button  ,  which is located in the lower right corner of the page.

Step 6: Go to Gmail 

On the next page, Gmail will welcome you, so to access your new email box you must click on the  “Continue to Gmail” button.

Next, a new screen will be displayed, which will show precisely your new email box for the Gmail account , which you can now start using.

How to create a Yahoo email 

Packed with an excellent message organization tab system,  Yahoo Mail is another experienced and competitive email service .

It also offers a tempting amount of features and options that you honestly cannot and should not miss.

Like other mail services such as Gmail or Outlook, when you create an account in the system, it will also help you to access other services of the company.

If you want to  create an account in Yahoo Mail , all you have to do is follow these steps detailed below:

Step 1: Sign up for Yahoo

To create an email account with Yahoo, you must click on this link , which will take you immediately to the service page. This is where you can start creating an email account.

To do this, you must click on the “Register” button  ,  after which the following form will appear, in which you will have to select  “Create account”.

Step 2: Fill out the form with your data 

At this point, we will have to fill in the form that is presented with all the personal data. Your username, date of birth, password, and more should be included here.

Step 3: Enter your cell phone number 

Once you have finished completing the form, the system will return a new dialog box, in which we will have to enter your cell phone number.

This number must be valid, since the company will send you a verification code  that you will have to enter in order to finish creating the email account.

Step 4: Submit the Yahoo verification code

When  Yahoo sends you the message with the verification code,  you enter it, and you will be able to use your new Yahoo mail.

How to create an email with your own domain 

The possibility of having an email account with your own domain offers you many advantages. The first of them is to offer your trade or business a brand image for the consumer, with all that this means.

Having an email account with your own domain will always help you achieve the goals you have set for yourself better and faster.

The email accounts with your own domain, stand out from the rest because in the same figure the name of your company or business.

In addition, both you and your employees or the different areas of your company may have an account with the name of your business.

An example of this would be “ juanperez @ mycompany ”. This form is much more professional than for example ” juanperez12 @ gmail “. They could also be:

• [email protected]
• administració [email protected]
• customer [email protected]

Potential clients see in this type of email possibilities of seriousness and responsibility, since they perceive that it is someone who takes things seriously.

There are basically 2 ways to get an email address with your own domain:

• By hiring a hosting
• Through a service such as Microsoft 365 or Google Workspaces

Unfortunately at this point there are no free alternatives, unless they offer an acceptable degree of reliability.

What do you need to have an email with your own domain? 

In order to create an email with your own domain, you will need to perform some basic steps, which will vary according to the service you hire.

Step 1: Verify that the domain is not in use 

To avoid wasting time you will have to find out if it is already in use.

To do this, you can visit the organization dedicated to it in your country, or let a company that is dedicated to this carry out the entire process.

Here it is more than important that the name you choose is related to the activity you do. This will allow your potential clients to find you better.

Step 2: Buy or request a domain 

The first step is to have your domain for your company or brand. This could be www.mycompany.com.

To create your email accounts with your own domain, the first thing you have to do is hire a web hosting company.

These companies take care of hosting your website, and also offer you the possibility of email accounts with your own domain.

Step 3: Create and configure your email accounts with your own domain 

Once you have contracted the service, you will be able to contact their help center and start creating your website and your email accounts with your own domain.

For this, the service will offer you configuration panels and all the help you need.

Step 4: Configure your email client 

The only thing left at this point is to configure your email client. Depending on the software you use, these instructions may vary.

However, in all of them you will have to enter servers and ports where the information should be read. All these data must be provided by the web hosting company.

Mail with own domain with Google Workspace 

Although the service is not free, the truth is that it is quite inexpensive. It also has the backing of the entire Google infrastructure, which is no small thing.

To create an email account with your own domain with Google, you must follow these instructions:

Step 1: Create your account 

Enter Google Workspace and select the “Start” option .

Step 2. Complete the data 

At this point you must complete all the information requested, including name, surname, alternative email and your company information.

Step 3: Choose the domain type 

Here you can choose between two different options. Whether or not you have your own domain. In case you have it, select the option “Yes, I have a domain that I can use.” If you don’t have one, choose the option “No, I need one.”

 

Assuming that you already have your domain, go to the next step.

Step 4: Enter the domain details 

Enter the required domain data. Then click on “Next” in the window that asks if you want to use that domain to configure the account.

At this point two more screens will be displayed. In them select the options that suit your needs.

Step 6: Create an administration account 

For the option to create an administration account, you must enter a username and password. After that, check the “I’m not a robot” checkbox .

After that, click on “Accept and continue.

Step 7: Set up the account 

When we have finished creating the email with our own domain, you must configure it. You can do this by clicking on “Go to settings”.

Step 8: Verify 

At this point you must verify if the domain is your property. For this, the system offers you several methods. If you have doubts about which one to use, ask your web hosting support for help.

It should be noted that the time in which the system validates the domain will depend on the selected method.

Step 9: Pay 

When it has been verified that the domain is yours, you will have to enter your information for Google to bill the service. You also have the possibility to try it for 14 days.

Step 10: To use your email with your own domain 

When you have completed all the steps, everything will be configured so that you can use the account with your own domain without problems.

Now it remains to access the administration console and create the users you require.

Mail with your own domain with Microsoft 365 

Step 1: Sign in to Microsoft 365 

The first thing you have to do is access www.office365.com and log in with your username and password.

Step 2: Go to the “Domains” section 

The next step is to access the “Domains” section , in the navigation panel on the left.

Step 3: Add a domain 

In the “Domains” section , click on “Add a domain”. At this point the configuration wizard will appear.

This wizard costs three steps:

• Specify domain name
• Confirm ownership
• Finalize

In the first step you must enter the name of your domain and click “Next”.

Step 4: Verify your domain 

In the second step you must confirm that the domain is yours. For this, Microsoft provides a list of options. If you are in doubt about which one is appropriate, check with your web hosting support.

Step 4: Add users 

After confirming the ownership, in the third step, click on the “Finish” button . Once this step is finished, go to the next step, where you can add more users.

Now we can move on to the last step of the setup wizard. Here we will tell Office 365 what we are going to use the domain we have added for.

Step 5: Configure the domain 

At this point you will be able to select the use that you will give to the domain. Depending on this, the options to consider will be different.

Again, if you have doubts, consult the support of your web hosting.

Step 6: Finished

From this point on, you will be able to configure your favorite email manager to be able to access new email accounts with your own domain.

How to send an Outlook email (Hotmail) 

After  creating your account in Outlook,  you may need to log in on some devices. Although it is not a complicated task, the truth is that it can be a bit cumbersome.

For this reason, in this part of the post we will teach you how to log in to Outlook  to be able to send an email.

Do you know the Netiquettes on the use of e-mail? We recommend you read about  what Netiquette is , the rules of coexistence on the Internet. Very interesting! 

It should be noted that if it bothers you to have to enter this information every time you log into Hotmail, the best thing to do is  tell your browser to store the passwords  for this site.

Obviously as long as this computer is not used by anyone but you.

Sign in to Outlook 

Signing in to Outlook is a simple task. You will only have to access Hotmail on its creation page through this link .

After that, you must enter the username and password that you added when you created your Hotmail.

Once this is done, you can start sending and receiving emails through Outlook.

In recent years,  Microsoft’s webmail  has become a strong alternative to competitors like Gmail.

In addition, as we mentioned, by obtaining a Microsoft account, you can have access to other services of the company such as OneDrive.

Once you have everything you need, you can start  sending an email through Outlook,  for this you will find all the detailed instructions below these lines.

Step 1: Create a new message 

On the main screen of the free Outlook account, you must click on the tab  “+ New message”,  which will show you a new window.

Step 2: Write senders 

There you will find several fields, such as  “To”, a  field in which you must enter the email of the person to whom we want to send the message.

Then you will find  “Add a subject”,  which is nothing other than the title of the message, and finally the body of the text, where you must write what you want to communicate.

It should be noted that if you want to  add GIF images, emojis or other files,  as well as edit the size and typography of the text, you can do it at the bottom of the message.

Step 3: Send the email 

When you have finished the message, all that remains is to click on the “Send” button  . After this, the message will go out to the recipient you have chosen.

How to send a Gmail email 

There is no doubt that  Gmail is currently the most widely used email service in the world.

This is mainly due to the features and options it offers.

Every day Google’s services improve and grow to offer a better and complete user experience.

Now, to  send an email with Gmail.

Once you have created your Gmail account as shown above in this post, all you have to do is  click on this link  and log in.

After that, you must follow the instructions detailed below.

Step 1: Click on “Compose” 

Once logged in to Gmail, you will be able to send an email to any of your contacts. You can do this comfortably using the “Write” button  .

Here the fields to complete are  “To”, “From”  and  “Subject”,  where  “To”  is the email of the contact to whom you want to send the message. On the other hand, “From”  is the account from which we are going to send the message, in the case of having more than one account.

This option is very useful since if you have selected to receive emails from another account in Gmail, you can use it to send emails as well.

Finally  “Subject”,  field where you will have to insert the title or reference of what the email is about.

You will also find at the bottom of the window with a series of options to edit the size and typography of the text,  add emojis  and images.

Step 2: Send the email 

To send the message, all you have to do is click on the “Send” button  ,  which will immediately send the message to its recipient.

How to send a Yahoo email 

After creating your email in Yahoo, you can now use the service to send emails to all your contacts.

All you have to do is follow the instructions detailed below.

Step 1: Click on “Write” 

You open the Yahoo! page and once in the mail window, click on the “Write” button  .

With regard to the fields to complete to send an email, there are two:

• “To” : field to add the contacts you want to send the emails to.
• “Subject” : field to add the title of the message.

Then you will find the space where you should write the body of the text. Finally, at the bottom of the window,  you will find a series of options to modify the attributes of the text and add images and emojis.

Step 2: Send the email 

Once the message is written, to send the email, all you have to do is click on the “Send” button  ,  after which the message will be sent to the recipient you have selected.